Band 4 Personal Assistant / Senior Administrator - General Management
At a glance
- Band
- Band 4
- Contract
- Fixed-term
- Pattern
- Full-time
- Posted
- 20/08/2026
- Closes
- 06/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role provides high-level administrative support to the Divisional Triumvirate and/or Senior Management Team. The post holder will manage a dedicated administrative team and act as a Personal Assistant to a designated senior manager. Responsibilities include managing diaries, facilitating meetings, processing expenses, and supporting HR events. The position requires excellent IT skills, attention to detail, and strong communication abilities.
Essential criteria
- GCSE English and Maths Grade A-C or equivalent
- OCR Award/Certificate in Text Processing/ Word Processing or equivalent qualification
- NVQ3 Business Administration or equivalent.
- RSA III in Typing or Word Processing or equivalent.
- Evidence of continued learning and development
Desirable criteria
- OCR IT in Outlook, Excel
- Relevant experience of secretarial/ administration in an office environment
- Experience of using Microsoft systems including word processing, excel and outlook
- Experience of maintaining filing systems.
- Relevant experience of diary management, arranging meetings booking venues etc.
- Experience with dealing with matters of a sensitive and confidential nature.
- Relevant experience of handling petty cash.
- Experience of providing meeting administration support, formal minutes/note taking.
- Experience of using electronic staff records finance and rota systems.
- Line management or supervisory experience
- Skills/Knowledge
- Excellent IT skills and proficient with MS Office applications
- Ability to accurately populate and monitor databases and spread sheets with an eye for attention to detail.
- Excellent Ability to communicate at all levels effectively, written/verbal
- Excellent Organisational Skills and ability to prioritise and meet deadlines.
- Ability to deliver a high level of accuracy and consistency in all work undertaken.
- Knowledge of paper and electronic records management
- Ability to use initiative to resolve problems
- Qualifications/Training
- GCSE English and Maths Grade A-C or equivalent
- OCR Award/Certificate in Text Processing/ Word Processing or equivalent qualification
- NVQ3 Business Administration or equivalent.
- RSA III in Typing or Word Processing or equivalent.
- Evidence of continued learning and development
- OCR IT in Outlook, Excel
- Relevant experience of secretarial/ administration in an office environment
- Experience of using Microsoft systems including word processing, excel and outlook
- Experience of maintaining filing systems.
- Relevant experience of diary management, arranging meetings booking venues etc.
- Experience with dealing with matters of a sensitive and confidential nature.
- Relevant experience of handling petty cash.
- Experience of providing meeting administration support, formal minutes/note taking.
- Experience of using electronic staff records finance and rota systems.
- Line management or supervisory experience
- Skills/Knowledge
- Excellent IT skills and proficient with MS Office applications
- Ability to accurately populate and monitor databases and spread sheets with an eye for attention to detail.
- Excellent Ability to communicate at all levels effectively, written/verbal
- Excellent Organisational Skills and ability to prioritise and meet deadlines.
- Ability to deliver a high level of accuracy and consistency in all work undertaken.
- Knowledge of paper and electronic records management
- Ability to use initiative to resolve problems
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 10d ago · Closes in 8d
Plenty of time to prepare a strong application.
Full advert · preview
Job summary
This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
The post holder will provide a high level, competent, comprehensive administrative support to the Divisional Triumvirate and/or Senior Management Team (SMT).
The post holder will have day to day management for staff within a dedicated administrative team who will be responsible for delivering an effective service.
The post holder will act as the Personal Assistant (PA) to a designated a member of the Divisional Trimvirate and/or SMT.
To provide cross cover within the General Management and Nursing Administration Teams at times of short staffing levels to ensure the smooth delivery of services within the Division.
Main duties of the job
- Provide the first point of contact on behalf of the Triumvirate and/or Senior Manager for written and telephone enquiries on behalf of the Senior Manager, using judgement to establish the validity and priority of the contact.
- To provide a customer focused service and be able to communicate effectively and appropriately with patients and staff at all levels.
- Manage and maintain the Triumvirate and/or Senior Managers' diary or appointment system, ensuring that utilisation of time and allocation of appointments is appropriate.
- Facilitate meetings/events; issuing invites t
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