Rota Coordinator
At a glance
- Band
- Band 4
- Contract
- Fixed-term
- Pattern
- Part-time
- Posted
- 16/09/2026
- Closes
- 30/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This critical role at Bristol Dental Hospital involves coordinating rotas, annual leave, and sickness for clinical teams. The post holder will work closely with clinical and administration departments. Ideal candidates will have experience with rota work and an understanding of the working time directive. The role requires a flexible, proactive, and thorough approach, with strong interpersonal skills.
Key responsibilities
- Manage all aspects of rota coordination for clinical teams.
- Oversee annual leave for clinical teams.
- Handle sickness coordination across clinical teams.
- Work closely with Clinical teams and administration departments.
Essential criteria
- Educated to GCSE, grade C or above (or equivalent) in English Language and Maths
Desirable criteria
- Business and Administration Level 3 NVQ or equivalent experience
- Knowledge and Experience
- Previous experience in an admin/service environment
- Experience of dealing with the public, both on the telephone and in person
- Experience of working in NHS Admin & Clerical departments/or similar
- Comprehensive knowledge of hospital information systems or similar logistical planning software
- Understanding of the European Working Time Directive and 2016 Terms and Conditions
- Experience of working within Human Resources Medical Staffing in the NHS
- Skills and Abilities
- Proven ability to make decisions as well as use own initiative
- Ability to be flexible and adaptable to work demands
- Ability to work under pressure
- Ability to adjust to change and motivate/lead others through change
- Excellent communication and interpersonal skills with strong ability in the Microsoft office package software (Excel, PowerPoint, Access and word)
- Strong customer focus
- Proven ability to meet deadlines and work under pressure
- Understanding of the critical importance of confidentiality
- Effective keyboard skills
- Excellent written / verbal communication
- Attention to detail
- Self-motivator
- Creative and imaginative in approach
- Ability to be discreet and diplomatic
- Willingness to learn new systems
- Willingness to interact within a multidisciplinary team
- Committed to own professional development
- Aptitudes, Behaviours and Values
- A pride in the quality and accuracy of your work and attention to detail
- Co-operative, helpful and flexible attitude to work
- Genuine interest in the structure and work of the Trust
- Willingness to undertake training and develop additional skills
- Forward thinking, innovative and proactive approach to work
- Remain calm in stressful situations with strong resilience
- Qualifications and Training
- Educated to GCSE, grade C or above (or equivalent) in English Language and Maths
- Business and Administration Level 3 NVQ or equivalent experience
- Knowledge and Experience
- Previous experience in an admin/service environment
- Experience of dealing with the public, both on the telephone and in person
- Experience of working in NHS Admin & Clerical departments/or similar
- Comprehensive knowledge of hospital information systems or similar logistical planning software
- Understanding of the European Working Time Directive and 2016 Terms and Conditions
- Experience of working within Human Resources Medical Staffing in the NHS
- Skills and Abilities
- Proven ability to make decisions as well as use own initiative
- Ability to be flexible and adaptable to work demands
- Ability to work under pressure
- Ability to adjust to change and motivate/lead others through change
- Excellent communication and interpersonal skills with strong ability in the Microsoft office package software (Excel, PowerPoint, Access and word)
- Strong customer focus
- Proven ability to meet deadlines and work under pressure
- Understanding of the critical importance of confidentiality
- Effective keyboard skills
- Excellent written / verbal communication
- Attention to detail
- Self-motivator
- Creative and imaginative in approach
- Ability to be discreet and diplomatic
- Willingness to learn new systems
- Willingness to interact within a multidisciplinary team
- Committed to own professional development
- Aptitudes, Behaviours and Values
- A pride in the quality and accuracy of your work and attention to detail
- Co-operative, helpful and flexible attitude to work
- Genuine interest in the structure and work of the Trust
- Willingness to undertake training and develop additional skills
- Forward thinking, innovative and proactive approach to work
- Remain calm in stressful situations with strong resilience
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 14d
Plenty of time to prepare a strong application.
Full advert · preview
Bristol NHS Foundation Trust
Rota Coordinator
The closing date is 30 September 2026
Job summary
You will need a flexible, proactive, and thorough approach and be able to quickly form and maintain good working relationships with colleagues in different staff groups and at all grades.
You should have the ability to think calmly and logically under pressure, have excellent interpersonal and communication skills, and have a positive attitude to maintaining high standards at all times.
You will be quick to learn, be able to work as part of a team, and possess the ability to work unsupervised using your own initiative.
Main duties of the job
This is a critical role within the Bristol Dental Hospital. The post holder will work closely with Clinical teams and the administration departments within the Bristol Dental Hospital to manage all aspects of rota coordination, annual leave and sickness across the clinical teams.
Ideally applicants will have experience with Rota work and an understanding of the working time directive.
About us
Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations,operatingfrom three main sites at Southmead, Bristol citycentreand Weston.
With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals
Join the community to read the full pack, responsibilities and person-specification in one place.
Your seat is reserved — activate it
CareerHive is included with your CareerHive Skool community membership. If you haven't claimed your account yet, join the community (or sign in with the same email you joined with) to unlock the full advert, the apply link, HiveMind AI interview & application suite, your private vault, and daily sponsorship alerts.