Assistant Medical Secretary
At a glance
- Band
- Band 3
- Contract
- Fixed-term
- Pattern
- Part-time
- Posted
- 04/09/2026
- Closes
- 17/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role provides secretarial support to the Obstetrics and Gynaecology Specialty Team. Key duties include typing letters and reports from digital dictation, managing telephone queries, and ensuring diagnostic investigations are arranged. The post holder will work independently, prioritising workload according to operational standards and protocols. Confidentiality and data protection awareness are essential.
Key responsibilities
- Type clinic letters, correspondence, and reports from digital dictation for medical staff.
- Manage own work to ensure all clinic letters are typed in chronological order and dispatched daily.
- Answer departmental phone calls in a courteous and professional manner.
- Review data quality reports and update administration systems as necessary.
- Maintain an up-to-date knowledge of departmental procedures and provide cover for Band 4 medical secretaries.
- Ensure awareness and understanding of data protection and NHS guidelines.
Essential criteria
- Educated to GCSE standard or equivalent - 5 subjects to include Mathematics and English
- RSA typewriting/word processing stage II or equivalent.
- Audio typing skills
- Ability to effectively communicate both verbally and in writing to a wide range of people
- Ability to provide cover for consultant secretaries
- Ability to prioritise, organise and manage workload without supervision
- Previous experience of dealing with the public
- Previous secretarial experience of equivalent
- Experience of working in a busy office environment
- Ability to work on own initiative without close supervision
- Ability to prioritise and organise own workload
- Professional approach to work and colleagues
- Forward thinking
- Able to communicate sensitively and effectively across a wide range of professionals and service users
- Willingness to participate in further training to facilitate change
Desirable criteria
- Computing Qualification - ECDL or equivalent
- Previous NHS/healthcare experience
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 3d ago · Closes in 11d
Plenty of time to prepare a strong application.
Full advert · preview
Wye Valley NHS Trust
Assistant Medical Secretary
The closing date is 17 September 2026
Job summary
The purpose of this job is to provide secretarial support to the Specialty Team in Obstetrics and Gynaecology by typing letters and reports, dealing with telephone queries and ensuring appropriate diagnostic investigations are arranged; working on your own initiative using knowledge, skills and experience to manage and prioritise workload independently inaccordance with operational standards and protocols.
Main duties of the job
? To type clinic letters, correspondence, reports from digital dictation for the Consultant,Middle Grade and junior medical staff in adherence with standard turnaround times.? To manage own work ensuring all clinic letters are typed in chronological order.? To ensure 3-signed correspondence is checked and dispatched daily.? Forwarding letters/reports by either: - post, fax, telephone or e-mail as required.? To ensure any dictated requests are actioned appropriately and to notify the relevantmedical secretary to maintain communication, a good service and efficient records.? Answering departmental phone calls in a courteous and professional manner.? To review data quality reports as required and update in Administration systems asnecessary.? Maintain an up-to-date knowledge of Departmental procedures.? To be able to provide cover for Band
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