Support Medical Secretary
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time, Part-time
- Hours / week
- 37.5
- Posted
- 14/09/2026
- Closes
- 25/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role involves providing effective and efficient secretarial support to Dental Specialties. The post holder will handle audio typing, clinical correspondence, and patient information input using Trust systems. It requires strong organisational, interpersonal, and computer skills, ideally with some secretarial experience in a hospital environment. The position is for 37.5 hours per week, with part-time or job share options considered.
Key responsibilities
- To audio type, edit and proof read clinical letters, general correspondence and reports using the Trust's Digital Dictation and Speech Recognition System.
- Ensure all correspondence is despatched within the Trust's target turnaround times.
- Achieve the required standard of proofreading/editing using the Trust's Digital Dictation and Speech Recognition System.
- Use relevant computer systems and Patient Administration System (PAS) to accurately input and retrieve patient information, updating demographics where necessary.
- Check incoming email inbox(s) daily to keep up to date with departmental and Trust wide news and information.
Essential criteria
- Clerical / Administrative Experience
Desirable criteria
- Previous NHS Experience
- Understanding Medical Terminology
- Skills and Abilities
- Ability to work under pressure whilst maintaining a high standard of accuracy
- Ability to adapt and use new computer packages and programmes
- Effective Organisational Skills
- Attention to detail
- Qualifications & Training
- Educated to GCSE, Grade C or above (or equivalent) in English & Maths
- Business & Administration Level 3 NVQ or equivalent experience
- Qualified in word processing/audio typing (or equivalent)
- Aptitudes
- Effective and polite manner when dealing with people, both face to face and on the phone
- Ability to work effectively in a busy team, adjust to change and motivate others
- Ability to work on your own, using your own initiative, if required
- Knowledge & Experieince
- Clerical / Administrative Experience
- Previous NHS Experience
- Understanding Medical Terminology
- Skills and Abilities
- Ability to work under pressure whilst maintaining a high standard of accuracy
- Ability to adapt and use new computer packages and programmes
- Effective Organisational Skills
- Attention to detail
- Qualifications & Training
- Educated to GCSE, Grade C or above (or equivalent) in English & Maths
- Business & Administration Level 3 NVQ or equivalent experience
- Qualified in word processing/audio typing (or equivalent)
- Aptitudes
- Effective and polite manner when dealing with people, both face to face and on the phone
- Ability to work effectively in a busy team, adjust to change and motivate others
- Ability to work on your own, using your own initiative, if required
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
Posted 1d ago · Closes in 11d
Plenty of time to prepare a strong application.
Full advert · preview
Bristol NHS Foundation Trust
Support Medical Secretary
The closing date is 25 September 2026
Job summary
We are looking for experienced, enthusiastic and dedicated individuals to provide an effective and efficient secretarial service to each of the Dental Specialties. The post holders will have a range of secretarial experience, ideally in a hospital environment, though other administration experience will be considered.
Working in a busy and sometimes demanding role, within a supportive team, you must be a good team player and enjoy working within multidisciplinary teams. The applicant should have good organisational and interpersonal skills and the ability to work well under pressure. Applicants must have excellent communication skills. The successful candidates will need to have a good working knowledge of Microsoft Word, Excel and Outlook.
We would welcome applications from those who meet all of the essential criteria as set out in the person specification.
Shortlisted applicants will be asked to undertake a dictation typing test prior to a face-to-face interview.
2 X substantive post 37.5 hours per week to work across all Dental Specialities supporting the Senior Medical Secretaries. Part time/ job share will be considered.
**Previous applicants need not apply. This vacancy may close earlier than advertised, if a sufficient number of applications are rece
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