Safeguarding Lead Administrator
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 09/09/2026
- Closes
- 23/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role is for a Senior Administrator to join the Safeguarding Team, providing specialist administrative and business support to safeguarding professionals across children, adults, and children looked after. The successful candidate will be the first point of contact for safeguarding enquiries, coordinating meetings, managing diaries, maintaining confidential records, and supporting reviews and audits. This position requires excellent organisational skills, attention to detail, and the ability to handle sensitive information professionally in a fast-paced, multi-agency environment. It offers an opportunity to contribute to protecting vulnerable people and improving community outcomes.
Essential criteria
- Vocational Level 3 or equivalent in Business administration/management; plus knowledge of specialist functional requirements of safeguarding and possess knowledge and experience to deal with non-routine issues such as problem solving and responding to complex safeguarding issues and procedures.
- Educated to GCSE/O level grade C in English and Maths or equivalent.
- ECDL
- Experience of providing high level business support in a busy environment. Including preparing agendas and taking detailed and complex minutes.
- Experience in the NHS.
- Experience of working in a constantly changing environment.
- Experience in managing / supervising an administrative team, including allocation of workload.
- Experience of invoice processing, working with financial systems or equivalent and developing administrative systems to meet needs.
- Skills and abilities
- Ability to work without supervision, organisation and prioritising own and others workload to changing and often tight deadlines.
- Ability to work as part of a team.
- Being flexible and adaptable at work in order to meet competing priorities in an unpredictable environment.
- Excellent telephone and interpersonal skills.
- Able to communicate clearly and concisely with health professionals, social services, members of the public and private providers, being able to articulate in a calm manner.
- Able to deal with distressed members of the public and professionals, overcoming language difficulties and communication problems.
- Experience in detailed minute taking.
- Able to work on own initiative, organising and prioritising own workload to set deadlines.
- Proven ability to prioritise.
- Ability to work under pressure in a busy working environment to changing deadlines.
- Understanding of risk management.
- Understanding of personal health and safety responsibilities.
- Understanding of confidentiality and Data protection Act.
- Knowledge of business/administrative terminology, procedures and processes.
- An understanding of equality within the workforce and how it can impact on this post.
Desirable criteria
- Knowledge of safeguarding administrative procedures and systems, the majority of which are non-routine, acquired through training and experience.
- Communication and interpersonal skills
- Communicates complex, sensitive, contentious information with a range of stakeholders, where persuasion or negotiation is required, and communicate complex, distressing and sensitive condition related information concerning the assessment, treatment and risk factors in relation to a range of safeguarding concerns.
- Excellent persuasive, motivational and negotiating skills.
- Clear communicator with excellent writing and data entry skills, capable of delivering clear information/instructions.
- Analytical and problem-solving skills
- Excellent analytical and problem solving skills.
- IT and digital literacy
- Experience of setting up and working with databases.
- Experience and knowledge of data entry, text processing and storage of data.
- Good working knowledge of Microsoft Office package
- Qualifications and experience
- Vocational Level 3 or equivalent in Business administration/management; plus knowledge of specialist functional requirements of safeguarding and possess knowledge and experience to deal with non-routine issues such as problem solving and responding to complex safeguarding issues and procedures.
- Educated to GCSE/O level grade C in English and Maths or equivalent.
- ECDL
- Experience of providing high level business support in a busy environment. Including preparing agendas and taking detailed and complex minutes.
- Experience in the NHS.
- Experience of working in a constantly changing environment.
- Experience in managing / supervising an administrative team, including allocation of workload.
- Experience of invoice processing, working with financial systems or equivalent and developing administrative systems to meet needs.
- Skills and abilities
- Ability to work without supervision, organisation and prioritising own and others workload to changing and often tight deadlines.
- Ability to work as part of a team.
- Being flexible and adaptable at work in order to meet competing priorities in an unpredictable environment.
- Excellent telephone and interpersonal skills.
- Able to communicate clearly and concisely with health professionals, social services, members of the public and private providers, being able to articulate in a calm manner.
- Able to deal with distressed members of the public and professionals, overcoming language difficulties and communication problems.
- Experience in detailed minute taking.
- Able to work on own initiative, organising and prioritising own workload to set deadlines.
- Proven ability to prioritise.
- Ability to work under pressure in a busy working environment to changing deadlines.
- Understanding of risk management.
- Understanding of personal health and safety responsibilities.
- Understanding of confidentiality and Data protection Act.
- Knowledge of business/administrative terminology, procedures and processes.
- An understanding of equality within the workforce and how it can impact on this post.
- Knowledge of safeguarding administrative procedures and systems, the majority of which are non-routine, acquired through training and experience.
- Communication and interpersonal skills
- Communicates complex, sensitive, contentious information with a range of stakeholders, where persuasion or negotiation is required, and communicate complex, distressing and sensitive condition related information concerning the assessment, treatment and risk factors in relation to a range of safeguarding concerns.
- Excellent persuasive, motivational and negotiating skills.
- Clear communicator with excellent writing and data entry skills, capable of delivering clear information/instructions.
- Analytical and problem-solving skills
- Excellent analytical and problem solving skills.
- IT and digital literacy
- Experience of setting up and working with databases.
- Experience and knowledge of data ent
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 14d
Plenty of time to prepare a strong application.
Full advert · preview
Hampshire and Isle of Wight ICB (104)
Safeguarding Lead Administrator
The closing date is 23 September 2026
Job summary
Are you an organised, proactive and compassionate administrator looking for a role where your work can make a real difference to the lives of children, young people and adults across Hampshire and the Isle of Wight?We are seeking a highly motivated Senior Administrator to join our Safeguarding Team and play a vital role in supporting the delivery of complex and important safeguarding services. This role is at the heart of a busy, multi-agency environment, providing specialist administrative and business support to safeguarding professionals working across children, adults and children looked after.
This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building positive relationships and can confidently manage sensitive information with professionalism and discretion. In return, you will join a supportive and highly skilled team committed to protecting vulnerable people and improving outcomes across our communities. Your contribution will be valued, and you will have opportunities to develop your knowledge, skills and experience within a specialist safeguarding setting.
If you are an experienced administrator with excellent organisational skills, keen attention to detail and a passion for supporting high-qualit
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