Vaccination Assistant
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time, Part-time
- Hours / week
- 37.5
- Posted
- 02/09/2026
- Closes
- 16/09/2026
Sponsorship verdict
Candidates needing sponsorship are encouraged to apply.
HiveMind found a sponsorship-friendly statement in the source advert welcoming applicants who require a visa. Always confirm on the source before applying.
“Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.”Quoted verbatim from the source advert
Role summary
This role involves working as part of a dynamic team to deliver a safe and effective mass vaccination service. The post holder will administer vaccines according to protocol and provide front-line administrative support, ensuring high standards of customer care. Key duties include accurate patient data recording, managing workload with minimal supervision, and confirming client identity and agreement for vaccination. The role requires sensitivity and tact when dealing with the public.
Essential criteria
- Educated to NVQ level 3 in a relevant subject or equivalent level of qualification
- Able to demonstrate English and Mathematics to GCSE or equivalent level
- HCA (NVQ level 3) pathway or willingness to work towards it or equivalent experience
- Knowledge of IM&T systems, or other patient administration systems or experience using databases
- Strong IT skills in relation to Microsoft Packages including Excel, Word and Outlook
- Knowledge of data protection and confidentiality
Desirable criteria
- Understanding of basic medical terminology
- Knowledge of Hospital administration systems
- Welsh Language Skills are essential levels 1 to 5 in understanding, speaking, reading, and writing in Welsh or willingness to learn Welsh within 2 years of being in post.alification in Admin/Customer Care
- Qualification in Admin/Customer Care
- Commitment and willingness to undertake learning and development courses as required to ensure competency for role, this will include vaccine training, administration training, basic life support and NHS statutory and mandatory training
- Understanding of Confidentiality and Data Protection Act
- Experience within a busy working environment dealing with members of the public and colleagues
- Experience of providing and receiving information which requires tact or persuasive skills where there are barriers to understanding
- Experience of dealing with and diffusing difficult conversations and situations
- Experience using Microsoft Office packages and databases
- Experience of office and administration procedure
- Decision making and resolving work related issues
- The post holder would ideally have experience of administering vaccines and providing immunisation advice
- Previous administrative experience
- Awareness of patient confidentiality
- Skills & Attributes
- Excellent communication skills (written, verbal and telephone)
- Excellent interpersonal skills in order to build effective rapport to create successful relationships
- Communicates complex condition related information to clients, requiring empathy and reassurance
- Ability to work as part of a team and actively participate in team meetings
- Able to maintain and record accurate documentation of interactions between clients, colleagues and other agencies in the appropriate legal records
- Able to demonstrate professional conduct, preserve client's rights including confidentiality and promote mutual respect amongst colleagues
- Able to make decisions appropriate to role, level of knowledge and competence, using professional judgement; some of which will require analysis
- Work according to protocols under clinical supervision
- Planning and organisational skills
- Able to work flexibly and respond to changing demands in workload
- Ability to work well in a highly pressurised target driven environment to tight deadlines
- Willingness and determination to meet performance targets and quality standards
- Able to prioritise own work and support the team daily
- Delivers vaccination sessions and health promotion as needed
- Good keyboard skills and frequent VDU use for regular use of computer systems/ IT skills
- Evidence of ongoing / continuous personal development
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
- Values
- Commitment to and focused on quality, promotes high standards in all they do
- Able to make a connection between their work and the benefit to client and the public
- Values diversity and difference operates with integrity and openness
- Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others
- Qualifications and Knowledge
- Educated to NVQ level 3 in a relevant subject or equivalent level of qualification
- Able to demonstrate English and Mathematics to GCSE or equivalent level
- HCA (NVQ level 3) pathway or willingness to work towards it or equivalent experience
- Knowledge of IM&T systems, or other patient administration systems or experience using databases
- Strong IT skills in relation to Microsoft Packages including Excel, Word and Outlook
- Knowledge of data protection and confidentiality
- Understanding of basic medical terminology
- Knowledge of Hospital administration systems
- Welsh Language Skills are essential levels 1 to 5 in understanding, speaking, reading, and writing in Welsh or willingness to learn Welsh within 2 years of being in post.alification in Admin/Customer Care
- Q
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £26,813 – £27,890 — outside the standard scale; check for HCAS/London weighting.
Posted 5d ago · Closes in 10d
Plenty of time to prepare a strong application.
Full advert · preview
Betsi Cadwaladr University Health Board
Vaccination Assistant
The closing date is 16 September 2026
Job summary
Vacancy Opportunities - Integrated Vaccination Service
We currently have the following Vaccinator Assistant posts available:
- 1 x 37.5 hours per week
- 2 x 30 hours per week
The Vaccination Assistant will work as part of a dynamic team in delivering a safe and effective service for the mass delivery of vaccinations.
The post holder will be responsible for administering the vaccines covered by the protocol to clients and providing a front-line administrative service to the vaccination centre, delivering a high standard of customer care to a wide range of client groups including the multi-disciplinary team, patients, relatives and their carers.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Main duties of the job
The Vaccination Assistant will undertake both routine and specially identified tasks for which the post holder has been trained and assessed ascompetent.
The post holder:-
- will play a proactive role in collecting, investigating, verifying and recording a high standard of patient demographic data.
- accurately record the vaccination record on the relevant IM&T system in real time to ensure that patient records are accurate and to avoid potential clinical
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