Team Administrator
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Part-time
- Posted
- 21/09/2026
- Closes
- 28/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role involves providing efficient and high-quality clerical support to the Health Visiting and School Nursing teams across Hillingdon. The post holder will handle telephone enquiries, process referrals, maintain databases, and assist with clinical audits. It requires strong IT skills, discretion, and confidentiality, working closely with clinical staff and management. The role also involves attending weekly baby clinics to provide administrative support.
Essential criteria
- GCSEs or equivalent in Maths and English
- Experience of working in administrative capacity
- Understanding of Equal opportunities and diversity
- Understanding of data protection & confidentiality
Desirable criteria
- Experience of working in a customer care setting
- Experience of working in a healthcare setting
- Knowledge of Patient Appointment/Database Systems i.e. SystmOne
- Demonstrable knowledge of MS Word, Outlook, MS Teams and Excel
- Accurate data entry and typing skills
- Excellent written and verbal communication skills
- Able to work to a high level of accuracy and with attention to detail
- Demonstratable Knowledge of using different systems and databases
- Ability to work unsupervised
- Excellent time management skills, with the ability to work effectively under pressure, meet deadlines and prioritise workload
- Ability to work within a team
- Self motivator
- Capacity to manage a demanding workload
- Good inter-personal skills
- Good team player
- GCSEs or equivalent in Maths and English
- Experience of working in administrative capacity
- Understanding of Equal opportunities and diversity
- Understanding of data protection & confidentiality
- Experience of working in a customer care setting
- Experience of working in a healthcare setting
- Knowledge of Patient Appointment/Database Systems i.e. SystmOne
- Demonstrable knowledge of MS Word, Outlook, MS Teams and Excel
- Accurate data entry and typing skills
- Excellent written and verbal communication skills
- Able to work to a high level of accuracy and with attention to detail
- Demonstratable Knowledge of using different systems and databases
- Ability to work unsupervised
- Excellent time management skills, with the ability to work effectively under pressure, meet deadlines and prioritise workload
- Ability to work within a team
- Self motivator
- Capacity to manage a demanding workload
- Good inter-personal skills
- Good team player
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £30,630 – £32,346 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 7d
Plenty of time to prepare a strong application.
Full advert · preview
Central and North West London NHS Foundation Trust
Team Administrator
The closing date is 28 September 2026
Job summary
Are you highly motivated, flexible and conscientious with excellent interpersonal and communication skills? Are you able to work in a busy environment, being organised and maintaining a high-level of accuracy and attention to detail?
We are looking to recruit a team administrator to join our 0-19 Service in Hillingdon.
The post holder will be based within our North CNWL sites but expected to cover sites across the Hillingdon O-19 service. As part of the role you will be expected to travel to and attend weekly baby clinics to provide administrative support at local clinics and children's centres.
Please note that in order to meet the needs of the Trust's service, you may be required to provide cover to other teams from time to time to work outside your normal place of work. The Trust reserves the right to change your normal place of work to any other location within the Trust.
We will offer you a supportive environment where your contribution is valued and your development is encouraged. This is an exciting opportunity and we would want to hear from you if you are keen to embrace a new challenge.
Main duties of the job
The post holder will be responsible for providing efficient and high-quality clerical support to the Health Visiting and
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