Medical Secretary/ Service Administrator
At a glance
- Band
- Band 3
- Contract
- Fixed-term
- Pattern
- Full-time
- Posted
- 28/08/2026
- Closes
- 11/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role involves providing comprehensive secretarial and administrative support within the Colposcopy service at the Centre for Women's Health. Key duties include managing patient waiting lists, coordinating appointments, handling correspondence, and maintaining electronic patient records. The post holder will work closely with consultants, nursing teams, and multidisciplinary teams, requiring strong organisational and communication skills. This is a fixed-term contract covering maternity leave until May 2027.
Key responsibilities
- Provide a full and efficient secretarial service for consultants, nursing team and the wider service, ensuring all documentation is produced to an excellent standard.
- Monitor patient waiting lists and ensure compliance with NHS standards.
- Coordinate and organise patient appointments in line with local team and Trust arrangements.
- Handle correspondence, liaise with Multidisciplinary teams, and manage telephone and email communications.
- Contribute to the management of the Consultants and team diary.
- Maintain electronic patient records in line with Trust policies.
Essential criteria
- See job description text above, and (where applicable) you can download a copy of the full job description
Desirable criteria
- See job description text above, and (where applicable) you can download a copy of the full job description
- General Requirements
- See job description text above, and (where applicable) you can download a copy of the full job description
- See job description text above, and (where applicable) you can download a copy of the full job description
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 10d ago · Closes in 5d
Plenty of time to prepare a strong application.
Full advert · preview
Royal Devon University Healthcare NHS Foundation Trust
Medical Secretary/ Service Administrator
The closing date is 11 September 2026
Job summary
- To provide a full and efficient secretarial service for their consultants, nursing team and the wider service. This will include ensuring that all documentation is produced to an excellent standard. Strong proof-reading skills are required.
- Administrative functions including monitoring patient waiting lists and ensuring compliance with NHS standards.
- To coordinate and organise the attendance of patients to appointments in line with local team and Royal Devon University Healthcare NHS Foundation Trust arrangements as instructed.
- Effective communication, handling correspondence, liaising with Multidisciplinary teams, and managing telephone and email communications.
- To contribute to the management of the Consultants and team diary.
- To work with the team to ensure adequate cover is in place during periods of leave.
- To maintain electronic patient records in line with Trust policies.
- Governance adherence, including training and compliance with Trust policies.
- To assist other secretaries and members of the admin team in the achievement of a quality servi
Main duties of the job
For more detail about the main duties of this role, please see the job description section below. As a key member of the Royal Dev
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