Clinical Administrator
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Part-time
- Hours / week
- 27.5
- Posted
- 14/09/2026
- Closes
- 20/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role involves providing comprehensive administrative and secretarial support to the Bone and Soft Tissue Team within the Musculoskeletal Service at Freeman Hospital. The successful candidate will work closely with Consultants and clinical teams, managing diaries, patient records, referrals, and communications. It requires a professional attitude, excellent communication skills, and the ability to work flexibly in a busy environment. The position supports both adult and paediatric regional and national services.
Key responsibilities
- Carry out secretarial duties including data entry, telephone calls, clinical and non-clinical typing, and use of the hospital patient administration system.
- Coordinate patient records, test results, and outpatient clinics, as well as managing diaries for Consultants and Specialist Nurses.
- Process referrals and direct patient enquiries, communicating with carers and multi-disciplinary teams.
- Manage patient tracking lists and accurately record RTT pathways.
- Attend MDT meetings and record outcomes when required.
- Provide comprehensive secretarial support to Consultants, Medical Staff, and other clinical team members.
Essential criteria
- oLevel 3 qualification in administration or equivalent/relevant experience in administrative role(s)
- oEnglish qualification at Level 2 (GCSE Grades 9-4 or A*-C, or Functional or Key Skills at Level 2)
- oMaths qualification at Level 1 (GCSE Grades 3-2 or D-F, or Functional or Key Skills at Level 1
- oExperience of secretarial/administrative procedures
- oIT Skills to include MS Office software packages e.g. Microsoft Word, Excel, Outlook and PowerPoint
- oAdvanced keyboard skills including a high standard of word processing skills
- oExcellent communication skills
- oAbility to work without direct supervision
- oAbility to manage time effectively and work on own initiative
- oAbility to accurately input, collate and present information
- Understanding of confidentiality
Desirable criteria
- oNHS Administration/Secretarial experience
- oWorking Knowledge of NHS Systems e.g. eRecord, System One
- oKnowledge of medical terminology
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
This advert: £25,760 – £27,476 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 6d
Plenty of time to prepare a strong application.
Full advert · preview
The Newcastle upon Tyne Hospitals NHS Foundation Trust
Clinical Administrator
The closing date is 20 September 2026
Job summary
We are looking for a highly motivated and enthusiastic individual to work as a Clinical Administrator supporting the Bone and Soft Tissue Team within the Musculoskeletal Service at Freeman Hospital.
You will work closely with the Consultants and clinical teams, supporting the work of our department in the provision of an efficient and effective service.
The team offers regional and national services for both adults, and paediatrics and the role provides this diversity.
The successful candidate should possess a professional attitude to their work and can work flexibly in a busy environment with excellent interpersonal and communication skills. You will be expected to work flexibly to support the Directorate and be willing to embrace change.
- Interview Date: 05 October 2026
- 27 hours 30 minutes/week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
NO AGENCIES PLEASE
Main duties of the job
The successful candidate will work alongside Senior Medical Secretaries, and other Clinical Administrators, carrying out secretarial duties which will include, but are not limited to; data entry, making and receiving telephone calls,
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