Rota Co-ordinator
At a glance
- Band
- Band 3
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 05/08/2026
- Closes
- 06/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
Pennygate Medical Centre is looking for a highly organised Rota Co-ordinator to manage GP and nursing rotas. This role involves coordinating staff schedules, managing leave, and arranging locum cover. The successful candidate will also maintain appointment templates in SystmOne and work with clinical teams to ensure optimal staffing levels and patient care.
Essential criteria
- Qualifications
- Good standard of education including GCSEs (or equivalent) in English and Mathematics.
- Experience
- Previous experience in rota coordination or workforce scheduling.
- Experience working within a healthcare environment.
- Experience using SystmOne, including appointment template management.
- Experience managing multiple priorities and deadlines.
- Experience arranging locum cover.
- Knowledge
- Understanding of GP Practice operations.
- Knowledge of appointment scheduling and capacity planning.
- Understanding of confidentiality and data protection requirements.
- Skills
- Excellent organisational and planning skills.
- Strong attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and adapt to changing priorities.
- Strong IT skills, particularly Microsoft Office and SystmOne.
- Ability to analyse rota requirements and identify solutions.
- Excellent problem-solving skills.
- Personal Attributes
- Professional and approachable.
- Able to work independently and as part of a team.
- Flexible and responsive.
- Reliable and highly organised.
- Able to work under pressure and in fast paced environment
- Able to maintain confidentiality at all times.
Desirable criteria
- Experience working within General Practice.
- Knowledge of GP contracts and sessional working arrangements.
- Experience with workforce planning and service capacity management.
- Understanding of NHS General Practice operations and workforce requirements.
- Qualifications
- Good standard of education including GCSEs (or equivalent) in English and Mathematics.
- Experience
- Previous experience in rota coordination or workforce scheduling.
- Experience working within a healthcare environment.
- Experience using SystmOne, including appointment template management.
- Experience managing multiple priorities and deadlines.
- Experience arranging locum cover.
- Knowledge
- Understanding of GP Practice operations.
- Knowledge of appointment scheduling and capacity planning.
- Understanding of confidentiality and data protection requirements.
- Skills
- Excellent organisational and planning skills.
- Strong attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and adapt to changing priorities.
- Strong IT skills, particularly Microsoft Office and SystmOne.
- Ability to analyse rota requirements and identify solutions.
- Excellent problem-solving skills.
- Personal Attributes
- Professional and approachable.
- Able to work independently and as part of a team.
- Flexible and responsive.
- Reliable and highly organised.
- Able to work under pressure and in fast paced environment
- Able to maintain confidentiality at all times.
- Experience working within General Practice.
- Knowledge of GP contracts and sessional working arrangements.
- Experience with workforce planning and service capacity management.
- Understanding of NHS General Practice operations and workforce requirements.
Useful to know
Agenda for Change 2024/25 pays Band 3 at £24,625 – £25,674 a year, across England.
Posted 25d ago · Closes in 8d
Applications close soon — apply now if this is a fit.
Full advert · preview
Job summary
Pennygate Medical Centre is seeking a highly organised and proactive Rota Co-ordinator to join our busy practice team.
This is an exciting opportunity for an experienced administrator with workforce planning or rota management experience to play a key role in supporting the delivery of safe, effective patient care. The successful candidate will be responsible for coordinating GP and nursing rotas, managing annual and study leave arrangements, sourcing locum cover and maintaining appointment templates within SystmOne.
Working closely with GP Partners, the Practice Managment team and clinical leads, you will ensure that staffing levels are maintained and appointment capacity is optimised to meet the needs of our patient population.
Main duties of the job
Plan, coordinate and maintain GP and nursing rotas.
Monitor staffing levels and identify potential rota gaps.
Manage annual leave, study leave and sickness absence arrangements.
Arrange and coordinate locum GP and nursing cover when required.
Create, amend and maintain appointment templates within SystmOne.
Work collaboratively with clinical and operational teams to ensure safe service delivery.
Produce reports highlighting workforce pressures and rota requirements.
Act as a key point of contact for rota-related queries.
Support workforce planning and service capacity management.
Administrative duties
Ab
Join the community to read the full pack, responsibilities and person-specification in one place.
Your seat is reserved — activate it
CareerHive is included with your CareerHive Skool community membership. If you haven't claimed your account yet, join the community (or sign in with the same email you joined with) to unlock the full advert, the apply link, HiveMind AI interview & application suite, your private vault, and daily sponsorship alerts.