Administrator/Data Coordinator
At a glance
- Band
- Band 4
- Contract
- Permanent
- Pattern
- Part-time, Home or remote working
- Posted
- 11/09/2026
- Closes
- 17/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role provides comprehensive administrative support to the Paediatric Critical Care and Surgery in Children Operational Delivery Networks. It involves complex diary management, communication with stakeholders, coordinating online and face-to-face events, and minute-taking. The post also supports data collection, entry, and report preparation for the ODN team. This is a non-patient facing, mainly administrative role with remote working and some travel within the East of England.
Essential criteria
- Educated to NVQ level 4 or equivalent
- Customer Service/ Business Admin /ITQ or equivalent professional experience
Desirable criteria
- Secretarial qualification or equivalent
- Typing qualification or equivalent experience
- Specific technical/professional qualification
- Previous experience of working in NHS
- Experience of working in a busy office environment supporting multiple teams
- Secretarial and /or complex administrative experience
- Experience of event coordination/administration
- Prioritising, planning and organising own and others tasks
- Experience of dealing with difficult situations and confrontations
- Proven data entry and presentation skills
- Experience of communicating with stakeholders and audiences at every level
- Experience of invoicing/managing payments
- Previous experience of working with clinical data
- Experience in the use of statistical and analytical packages
- Previous experience of working in a Clinical Network
- Previous NHS experience
- Confidentiality and data protection processes and procedures
- Customer service
- Good working knowledge of office procedures including Microsoft 365 packages, Excel and multiple diary management
- Awareness of ODN priorities
- Knowledge of the Trust including awareness of priorities
- Knowledge of Trust information systems
- Knowledge of Medical Terminology
- Ability to manage/work as part of a team
- Excellent communication skills including telephone, email, face to face
- Ability to organise and manage own time and others to keep to schedule and deadlines
- Ability to use own initiative and work autonomously
- Excellent IT skills - ability to use Microsoft 365 applications, Excel spread sheets and email
- Developed accurate typing and key board skills
- Willing to take on/learn new skills
- Ability to show attention to detail and accuracy
- Ability to store and safeguard confidential documents
- Ability to take minutes to a high standard
- Ability to manage multiple calendars and email inboxes.
- Ability to present complex data
- Ability to manage invoices
- Ability to manage online filing systems
- Ability to work with budgets
- Ability to requisition general stock
- Ability to support team projects
- Additional Requirements
- The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent.
- Educated to NVQ level 4 or equivalent
- Customer Service/ Business Admin /ITQ or equivalent professional experience
- Secretarial qualification or equivalent
- Typing qualification or equivalent experience
- Specific technical/professional qualification
- Previous experience of working in NHS
- Experience of working in a busy office environment supporting multiple teams
- Secretarial and /or complex administrative experience
- Experience of event coordination/administration
- Prioritising, planning and organising own and others tasks
- Experience of dealing with difficult situations and confrontations
- Proven data entry and presentation skills
- Experience of communicating with stakeholders and audiences at every level
- Experience of invoicing/managing payments
- Previous experience of working with clinical data
- Experience in the use of statistical and analytical packages
- Previous experience of working in a Clinical Network
- Previous NHS experience
- Confidentiality and data protection processes and procedures
- Customer service
- Good working knowledge of office procedures including Microsoft 365 packages, Excel and multiple diary management
- Awareness of ODN priorities
- Knowledge of the Trust including awareness of priorities
- Knowledge of Trust information systems
- Knowledge of Medical Terminology
- Ability to manage/work as part of a team
- Excellent communication skills including telephone, email, face to face
- Ability to organise and manage own time and others to keep to schedule and deadlines
- Ability to use own initiative and work autonomously
- Excellent IT skills - ability to use Microsoft 365 applications, Excel spread sheets and email
- Developed accurate typing and key board skills
- Wil
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 1d ago · Closes in 6d
Plenty of time to prepare a strong application.
Full advert · preview
Cambridge University Hospital NHS Foundation Trust
Administrator/Data Coordinator
The closing date is 17 September 2026
Job summary
The Paediatric Critical Care and Surgery in Children Operational Delivery Networks work collaboratively with 17 units across the East of England to support delivery of care to children and their families. We have and exciting opportunity for an experienced administrator to join our team to provide comprehensive, high quality administrative support to the Paediatric Critical Care and Surgery in Children Operational Delivery Networks. This role includes complex diary management for team members in both networks, communication with a wide range of stakeholders, set up and coordination of online meetings and larger face to face events, minute-taking and education team administration including managing bookings and payments for study days and other educational events. The post also involves support for the ODN team with data collection/entry and the preparation of reports. Please note this role is non patient facing and mainly administrative. Hours to be worked Monday - Friday. This post involves remote working with some requirement to travel within the EoE, including to host base in Cambridge.
For more information about the ODN, please visithttps://eoeneonatalpccsicnetwork.nhs.uk/
Main duties of the job
We are seeking an experienced
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