Theatre Equipment Coordinator
At a glance
- Band
- Band 5
- Contract
- Permanent
- Pattern
- Full-time
- Posted
- 26/08/2026
- Closes
- 09/09/2026
Sponsorship verdict
Sponsorship is not clearly stated in this advert.
The advert didn't contain a clear role-specific sponsorship line, so HiveMind can't confirm eligibility. Verify with the recruiting manager or trust HR before you apply.
Role summary
This role involves coordinating specialist surgical equipment, loan kits, implants, and consumables for theatre procedures. You will ensure all necessary items are available, traceable, and ready for use, working closely with theatre teams, procurement, sterile services, and external suppliers. The aim is to prevent delays, reduce cancellations, and support efficient theatre utilization, making a real difference to patient care in a dynamic perioperative environment.
Essential criteria
- GCSE A-C or equivalent including Math's and English or Level 2 functional skills in Math's and English.
- NVQ Level 4 or equivalent.
- Educated to diploma level or equivalent relevant knowledge and experience, with evidence of ongoing professional development relevant to theatre operations, procurement, sterile services, stock control or healthcare equipment coordination
- Previous Experience working in an Operating Theatre.
- Previous experience working with or in a procurement team within an NHS Trust.
- Demonstrable experience of loan kit pathways, decontamination processes, supplier liaison, traceability requirements and patient safety escalation processes.
- Experience managing medical devices.
- Experience supporting audit, monitoring performance, producing reports, identifying trends and contributing to service improvement actions within a theatre, procurement, sterile services or healthcare equipment environment.
Desirable criteria
- Experience managing stock and implants
- Experience liaising with clinical teams and suppliers.
- Experience coordinating surgical loan kits or specialist implants.
- Skills and Abilities
- Ability to communicate clearly and effectively.
- Problem solving skills.
- Ability to work under instruction, show initiative by proritising workload and be adaptable.
- Ability to use judgement and initiative to resolve complex operational problems, including conflicting theatre demands, incomplete loan sets, delayed deliveries, missing documentation, supplier queries, decontamination delays and financial discrepancies.
- Ability to work effectively as part of a team.
- Strong Organisational skills.
- Be proficient in Microsoft Office applications, including Word, Excel and Outlook, with the ability to use them in a busy work environment.
- Ability to maintain accurate records, produce reports, monitor performance, information, and support audits, financial reconciliation and service quality improvement.
- Have experience using electronic patient recording systems and/or scan for safety.
- Have experience using a system that tracks and monitors theatre instruments.
- Knowledge and understanding
- Understanding of confidentially issues.
- Understanding of the Trust values.
- Theatre pathways, equipment tracking, and decontamination.
- Knowledge of NHS procurement processes, infection prevention principles, medical device and equipment traceability, information governance and financial controls relevant to specialist equipment, consumables and loan kit management.
- Have basic understanding about the delivery of healthcare in the UK and the healthcare needs of patients in a multiracial community.
- Other
- Be flexible and enthusiastic.
- Commitment and adherence to equality, diversity, and inclusion
- Be able to work as part of a team and on own initiative.
- Be approachable and kind.
- Motivated
- Able to work flexibly to meet service needs.
- Reliable, proactive and calm under pressure.
- Ability to work autonomously within defined policies and procedures, prioritising workload across multiple specialties and theater lists, while recognizing when to escalate clinical, operational governance or financial risks.
- Able to anticipate and escalate risks that may affect theatre flow, patient safety, kit availability, financial accuracy, decontamination standards or traceability compliance.
- Education and Qualifications
- GCSE A-C or equivalent including Math's and English or Level 2 functional skills in Math's and English.
- NVQ Level 4 or equivalent.
- Educated to diploma level or equivalent relevant knowledge and experience, with evidence of ongoing professional development relevant to theatre operations, procurement, sterile services, stock control or healthcare equipment coordination
- Previous Experience working in an Operating Theatre.
- Previous experience working with or in a procurement team within an NHS Trust.
- Demonstrable experience of loan kit pathways, decontamination processes, supplier liaison, traceability requirements and patient safety escalation processes.
- Experience managing medical devices.
- Experience supporting audit, monitoring performance, producing reports, identifying trends and contributing to service improvement actions within a theatre, procurement, sterile services or healthcare equipment environment.
- Experience managing stock and implants
- Experience liaising with clinical teams and suppliers.
- Experience coordinating surgical loan kits or specialist implants.
- Skills and Abilities
- Ability to communicate clearly and effectively.
- Problem solving skills.
- Ability to work under instruction, show initiative by proritising workload and be adaptable.
- Ability to use judgement and initiative to resolve complex operational problems, including conflicting theatre demands, incomplete loan sets, delayed deliveries, missing documentation, supplier queries, decontamination delays and financial discrepanci
Useful to know
Agenda for Change 2024/25 pays Band 5 at £29,970 – £36,483 a year, across England.
This advert: £38,488 – £46,852 — outside the standard scale; check for HCAS/London weighting.
Posted 5d ago · Closes in 10d
Plenty of time to prepare a strong application.
Full advert · preview
Job summary
Join our welcoming and supportive Theatre team at Homerton Healthcare NHS Foundation Trust and play a vital role in delivering safe, effective surgical care. As a Theatre Equipment Coordinator, you will be responsible for coordinating specialist surgical equipment, loan kits, implants and consumables, ensuring everything is available and ready for patients' procedures. Working closely with theatre teams, surgeons, procurement, sterile services and external suppliers, you will help prevent delays, reduce cancellations and support efficient theatre utilisation. This is an exciting opportunity for a highly organised individual who enjoys problem-solving, working collaboratively and making a real difference to patient care within a busy and dynamic perioperative environment _We welcome applications from candidates who require visa sponsorship; however, we can only consider these where all UKVI requirements are met. Before applying, please ensure that both you and the role satisfy the relevant UK Visas and Immigration (UKVI) criteria, as applications that do not meet these requirements cannot be progressed._
Main duties of the job
Coordinate and manage surgical loan kits, specialist equipment, implants and consumables to ensure they are available, traceable and ready for use in planned procedures. Work closely with theatre teams, Procurement, Sterile Services
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