Senior Management Support Administrator
At a glance
- Band
- Band 4
- Contract
- Fixed-term
- Pattern
- Part-time
- Hours / week
- 22.5
- Posted
- 04/09/2026
- Closes
- 13/09/2026
Sponsorship verdict
This contract type is not eligible for Skilled Worker sponsorship.
NHS Trusts cannot issue a Certificate of Sponsorship for part-time, bank, locum, zero-hours, job-share or short fixed-term (under 12 months) contracts under current Home Office rules. This applies even when the wider Trust holds a Skilled Worker licence.
Role summary
This role is for an experienced Senior Management Support Administrator to assist the West Suffolk Locality senior leadership team. It involves managing a busy and varied workload, including diary management, meeting minutes, and staff supervision. The successful candidate will need excellent communication and organisational skills, working both independently and as part of a team. The position is part-time and fixed-term for 6 months.
Key responsibilities
- Support the West Suffolk Locality senior leadership team.
- Manage a busy and varied workload in a demanding office environment.
- Prioritise work effectively and use own initiative.
- Conduct minutes of meetings and transcribing.
- Supervise staff members.
- Manage diaries for the senior leadership team.
- Assist with staff training and recruitment.
- Deal with investigations.
- Provide meeting support, including monitoring and updating locality action logs and spreadsheets.
Essential criteria
- Pitman/RSA III Typing / Word Processing or equivalent secretarial experience at advanced level.
- NVQ 3 Business Administration or equivalent or willing to work towards.
- NVQ 2 Customer Services or working towards.
- Understanding and experience in a full range of secretarial procedures and systems gained through senior level.
- Working under pressure.
- Working on own initiative with minimal supervision.
- Ability to work with senior members of staff across a large organisation.
- Experience of working at PA level.
- Supervision of staff.
- Excellent communication skills.
- Ability to prioritise.
- Interpersonal skills including taking a proactive diplomatic approach and ensuring confidentiality at all times
- Ability to co-ordinate and prioritise management diaries.
- ICT skills including Microsoft.
- Good standard of literacy and numeracy.
- Maintaining administrative systems
- Able to work proactively with minimal supervision.
- Able to work to strict deadlines and to prioritise own and others' workload.
- Problem solving skills.
Desirable criteria
- Day to day line management.
- Knowledge of NHS policy / procedures.
- Establishing / reviewing administrative systems.
Useful to know
Agenda for Change 2024/25 pays Band 4 at £26,530 – £29,114 a year, across England.
This advert: £28,392 – £31,157 — outside the standard scale; check for HCAS/London weighting.
Posted 3d ago · Closes in 7d
Plenty of time to prepare a strong application.
Full advert · preview
Norfolk & Suffolk Foundation NHS Trust
Senior Management Support Administrator
The closing date is 13 September 2026
Job summary
Are you an experienced administrator looking for a new and exciting opportunity?
Do you have excellent communications skills and a keen eye for detail?
Can you effectively manage multiple tasks and priorities?
If you have said 'Yes' to each of the above then we might just have the role for you...
Main duties of the job
A vacancy has arisen for aSenior Management Support Administrator supporting the West Suffolk Locality senior leadership team. The post is being offered on a fixed term basis and will be part time 22.5 hours per week, based at Wedgewood House, Bury St Edmunds.
The successful applicant will need to demonstrate the ability to manage a busy and varied workload, in a sometimes demanding office environment. You should be able to prioritise your work effectively, have excellent communication skills, and work as part of a team or alone using your own initiative and forward thinking. The role will require management of other staff members so experience of supervising staff will be an advantage.
Tasks will include, but not be limited to, minutes of meetings, transcribing, supervision of staff, diary management for senior leadership team, staff training and recruitment, dealing with investigations, providing meeting su
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